Xero Tutorial for Beginners 2026 - Step by Step
📺 ดูคลิป · 👁️ 33,292 views · 📅 2025 · ⏱️ 39:46 · 🎬 Productivity / Video / Course tools
📌 สรุป
คลิปนี้สอนการใช้ Xero ตั้งแต่เริ่มต้นสำหรับธุรกิจขนาดเล็ก ครอบคลุมการตั้งค่าองค์กรและบัญชีธนาคาร การออกใบแจ้งหนี้และใบเสนอราคา การสร้างบิลและ purchase order การทำ bank reconciliation และการดูรายงาน โดยสาธิตแบบ step-by-step ผ่าน affiliate link ที่ให้ส่วนลด 90% 6 เดือนแรก
🔑 ประเด็น / ขั้นตอนหลัก
- สมัครผ่าน affiliate link รับส่วนลด 90% นาน 6 เดือน → เลือกแพลน Early → ยืนยัน email → ชำระเงิน
- ตั้งค่าองค์กร: ใส่ชื่อกิจการ โลโก้ อุตสาหกรรม เลขทะเบียน ข้อมูลภาษี แล้วเชิญสมาชิกทีม/นักบัญชีเข้าระบบ
- เชื่อมบัญชีธนาคารผ่าน Plaid → เพิ่ม payment gateway (Stripe/PayPal) ใน Sales > Online Payments → ตั้ง tax rates ใน Tax Settings
- จัดการ Contacts: เพิ่มรายชื่อเดี่ยวหรือ import CSV จาก template → แบ่งกลุ่ม (Group) เช่น VIP clients
- สร้าง Invoice: Sales > Invoice > New → เลือก contact → กำหนดวันครบกำหนด → เพิ่ม line items (สร้าง product ใหม่ได้ในหน้าเดียวกัน) → Approve → Email ส่งลูกค้า
- สร้าง Quote (ใบเสนอราคา): คล้าย invoice → ส่งให้ลูกค้า → เมื่อลูกค้ายอมรับ กด Convert to Invoice ได้เลย
- จัดการ Products & Services: เพิ่ม/แก้ไข catalog สินค้า รองรับ inventory tracking เชื่อม inventory asset account และ COGS account ทำ Adjustment เมื่อนับสต็อกไม่ตรง
- Bills & Purchase Orders: สร้าง PO → Approve → Mark as Billed → ระบบสร้างร่าง Bill ให้อัตโนมัติ → Approve Bill = บันทึกหนี้ (ยังไม่ได้จ่ายจริง)
- Bank Reconciliation: เปิด Accounting > Bank Accounts → จับคู่ธุรกรรมธนาคารกับรายการใน Xero (auto-matched/suggested via Bank Rules/manual) → กด OK ยืนยันทีละรายการ
- Reports: Reporting > All Reports → เปิด Balance Sheet หรือรายงานอื่น → ปรับ date/filter/comparison → Export PDF/Excel/Google Sheets หรือ Save as Custom Report
🛠️ เครื่องมือ / บริการ / ลิงก์ที่พูดถึง
- Xero — xero.com — แพลน Early (entry-level) ราคาปกติ, ส่วนลด 90% นาน 6 เดือน ผ่าน affiliate link ในคำบรรยาย
- Plaid — ใช้เชื่อมบัญชีธนาคารกับ Xero อัตโนมัติ
- Stripe — รับชำระบัตรเครดิต/เดบิตออนไลน์ผ่าน invoices
- PayPal — ทางเลือก payment gateway ใน Xero
- Jax — AI assistant ในตัว Xero (กดไอคอนดาว) ใช้ค้นหาการตั้งค่าและรายงาน
- Xero App Store — เชื่อมต่อ apps ภายนอกเพิ่มเติม
💡 เอาไปใช้ / ข้อสังเกต
- คลิปนี้เป็น tutorial แบบ affiliate — Dan โปรโมต Xero ผ่าน link ส่วนลด 90% ซึ่งดีกว่าโปรโมชันบนหน้าเว็บ Xero เอง รูปแบบนี้คือ SaaS affiliate ที่ทำเงินได้จาก recurring subscription
- Xero เหมาะกับธุรกิจขนาดเล็กที่ต้องการระบบบัญชีครบจบ ตั้งแต่ invoicing, inventory, reconciliation, reporting โดยไม่ต้องใช้ Excel
- Bank Rules เป็น feature เด่นที่ช่วย automate การ categorize ธุรกรรมซ้ำๆ (เช่น Fuel/Parking) ลดเวลา reconciliation ได้มาก
- กลยุทธ์ Demo Company ใน Xero ใช้ดู sample data ก่อนมีข้อมูลจริง — เป็น onboarding UX ที่ดีควรเอาไปเป็น benchmark สำหรับ SaaS ที่พัฒนาเอง
📄 Transcript เต็ม (English, 6,728 คำ)
Hey, I'm Dan and in this video I'll show you step by step how to use Zero, one of the most popular accounting solutions for small businesses. We'll cover how to set up your bank and organization, how to navigate the Zero dashboard, how to send invoices and quotes, how to create bills and purchase orders, how to reconcile your bank transactions, and we'll look at reporting and analytics. By the end of this video, you'll have your accounting fully set up in Zero, and you'll know exactly how to use this tool and manage all of your accounting tasks. To get started, sign up using the special link you see on the screen down below, or just click on the first link in the video description. When you sign up through that link, you'll get 90% off of the first 6 months, which is a better deal than what you'll find even on the Zero homepage. Once you join me on this page, we'll select a plan, sign up, and then I'll show you around once we land in the dashboard. Once you're here, click here to get 90% off for 6 months. Then enter your contact details here to get started with Zero. Once you've entered your details, click next. To get started, we'll need to open our email and verify your account. I'll open my email inbox in a new tab. I'll find the latest email from Zero that says confirm your email address and then open it. Then click here to get started. Choose a password. Then click activate your account. Add your business details here. Then click buy now. And Zero will start setting up your business. On this screen, you can compare the Zero plans. I'll select the early plan for this video. And you can always upgrade later. Here you'll see the 90% off for the next 6 months. And you can continue by clicking continue to add-ons. then continue to your billing account. On this screen, I'll add my business address. Then click continue to review and pay. Once you've entered your payment details, click confirm purchase, then click done. Now that you've signed up, let's get your organization and bank account set up so everything is ready when you start using Zero. If you've already done this, feel free to skip ahead to the next chapter where we'll explore your dashboard and how to navigate Zero's main menus. After signing up and paying, you'll land on this subscriptions page. Let me show you how to get back here at any time. Click here to go back to your organization name. This is the dashboard and you can click this dropown and then subscription and billing here. From this page, just click subscriptions and then you can click the three dot menu and you can view your subscription or change your plan at any time. To change a plan, you would just click on this button here. Now, let's take a look at your organization details. To see those, you can click go back to your organization name or under this dropown, you can click your org here. Click the dropown and then settings. Once you're in settings, click organization details. Here you can enter your display name or legal name for your business. You can add a logo and you can change things like your industry, your structure, registration number, and other tax info. I'll scroll back up and add my organization logo. After adding your organization details, you can invite other team members or your accountant to collaborate in Zero by assigning different access levels. To do so, click here to get back to settings and then click on users. Here you'll see the user that you signed up with. And to invite a new user, just click this button in the top right. Here you can enter their personal details. Then if you scroll down, you can assign permissions. You can change their access and at the bottom you can add a personal message if you'd like. When you're ready, you can send the invite. And here you'll see the pending user. Another important activity to complete and setup is connecting your bank account so your transactions can flow directly into Zero through a secure banking feed. To set up your bank account, navigate to the accounting tab at the top. Click it and choose bank accounts. From this page, you can watch a video or check out their guide, but I'll choose add bank account here. Then you can search for your bank and filter by your country. Once you find it, select your bank and then using Plaid, you can simply continue and log into your bank. Logging in will connect your bank account. Once you've set your bank up, you should also add your preferred payment services like Stripe or PayPal. That way, your customers can pay invoices online and get money into your account faster. To set those up, go to sales and then online payments. Then here, click start with card payments. From this screen, you can click add information to start connecting your Stripe account. Then from this popup, you could continue setting up Stripe. I'll close this for now and back out. Once you've added your bank account and connected your online payments, you'll want to take a look at setting up your tax rates. In the top navigation bar, click tax, then tax settings. Here are the areas where you can set up your tax rates to ensure all of your transactions, invoices, and reports calculate the right tax automatically. Make sure to check in with your tax professional if you need assistance with these settings. Let's take a look at manual tax rates. Here you can set up your manual tax rates. From this page, you can look at the auto sales tax and adjust these to your liking. For now, I'll click back. Similar to a CRM, having contacts in the system is important for adding customers, suppliers, importing lists, and even creating custom groups like VIP clients. To see your contacts, click contacts in the navigation bar, then click all contacts. I'll close this notification for now. And to add a single contact, just click this new contact button. Then here you can add your contact details. On the left, you can skip down to each section of your contact details. You can add sales and purchase defaults for your contact. And once you're happy with your details, save and close. To go back to our list, click contacts here. I'll refresh and you can see our test user. Normally, you don't want to add contacts one by one. So to import a list of contacts, go to the three dot menu and click import. Here you'll be given some import instructions and zero gives you a template to help with the import. Go ahead and download this template. Find the template in your downloads and open it up. It will look like this with all of your column headers at the top and then you'll go ahead and enter all of your contact details. When you fill it in, it might look something like this. In fact, I've actually exported this from the demo company. I'll go back to zero, scroll down, and then select the file that I want to import. For me, I'll select that contact sheet. I'll ignore the empty fields and then click next. On the import summary page, you'll have some warnings flagged. You should fix anything that is incorrect, but in this case, I'm okay with these for now. Then, click complete import. Once your import has finished, you'll see the list of new contacts here. Within the contacts subtabs, you'll see smart lists here. These will be more helpful as you have data where you can select lists of different customers. And you can also create groups. Under the groups drop down, click new group. Then give your group a name and click create. Once your group is created, you can select any contact and you'll see the add to group button light up in blue. Click the drop down and then select the new group we just created. Then click add. You'll get the confirmation here. And if we go to groups and view that test group, we can see that contact. The last thing you might want to do when setting up your organization is to check out your chart of accounts. To do so, come up to the accounting tab, then click chart of accounts under accounting tools. If you scroll down here, you can see all of your accounts with the codes and names and the account type. If you want to create a new account, scroll up and then click add account. I'll create one that we'll use later. Under account type, I'll click inventory. For this demo, we'll just give it a code of zero. I'll name it test inventory account. You can add a description if you'd like. And then you can set the tax setting. I'll leave this as tax exempt for now. Then click save. Once you save, you'll see the account in the list down below. Now that your organization and bank account are set up, let's explore the Zero dashboard. This is where you'll see your business at a glance and find quick access to the tools you'll use most. Come up to the top left and select home to go to your dashboard. Across the top, you'll see Zero's main navigation bar, which is how you'll move between your dashboard, your business tools, and reporting. At the top of the dashboard underneath the menu bar, you'll see a toggle that lets you switch between your own organization and the sample dashboard. Toggle this to enable the sample dashboard. And this can be helpful to take a look at early on when you yourself have limited data in zero. To customize your dashboard, scroll up, then click edit dashboard in the top right hand corner. From here, if you scroll down, you can show or hide the widgets with these check boxes here. And you can rearrange the widgets using these grab handles. When you're happy with your layout, click save changes. Along the top bar next to your organization name, you'll see the main tabs: home, sales, purchases, reporting, accounting, tax, and contacts. You'll click these to open the menus and then navigate to the section you want to go to. I'll go back home and on the far right side of this top bar, you can click this plus icon to open the create new menu. From here, you can quickly start new items like an invoice, a bill, a contact, a quote, or purchase order. Or you can spend, receive, or transfer money. This menu gives you fast access to all the tools you'll use most, all straight from the dashboard. Next to the plus icon, click the star icon to open Jax Zero's AI assistant. You can ask questions, search for settings or reports, and get quick links to the tools that you need, all without leaving the page. The magnifying glass button will open search. You can search for contacts, transactions, and more within the system. The question mark button will open help, where you can search for support articles, or contact support. And then here are your notifications. If you decide to connect any apps later, they'll be found under here. and you can use this link to navigate to the Zero app store. Now that you know your way around the dashboard, let's go home and then look at invoicing, a major part of Zero. We'll briefly switch over to the demo company so we can take a look at the sales overview tab. To do that, click on this drop down here, then select the demo company. You'll see the demo company banner when you're here. And this is a great resource for seeing data before you get a bunch of yours in. In the top menu, click sales, then sales overview. This sales tab is where you'll manage everything that brings money into your business. And because we have that demo data here, we can see how your invoices will be sorted by categories. See draft, awaiting approval, awaiting payment, and overdue. Just remember that you can switch over to the demo company to check out this data anytime you want to explore a new area in Zero. To create our first invoice though, let's switch back to your own organization. Click the drop down arrow and then select your organization here. Then come back up to sales and sales overview. To create an invoice from the sales overview page, click this arrow and select invoice. That opens a new invoice draft and we can start to fill out our fields. For contact, I'll search for our test user and select this one. We can add an issue date on the invoice. Then we can select the due date. With all of these quick hit items here, the invoice number will be automatically generated, but you can change this if you'd like. And we have a field for reference. Here you could add anything that you want to search by in the future. Then down below we have our items. To add one, click in this box here. Because you're just starting out, we need to create a new item before we can select an existing one. Click this here and we'll create one. In the new item popup, I'll click here to add a code. And here to add an item name. For now, I'm not going to track this as an inventory item, and I won't check purchase to add this to bills, purchase orders, and other purchase transactions. I will add a sales price here, then add a sales account. I'll search for cost and select cost of goods sold. You can select the tax right here in this drop down. Change the description if you'd like. And then you can save. This line is editable. So you can select quantity and change that. And you can add a discount here. If you hover over the tool tip, you can add a discount as either a numeric value or a percentage. For example, we could take $10 off or 10%. To add a row, you could simply click this button. And then you can add new products. We just have the one we created. And to delete this row, click the trash can here. Now, if we scroll down, we can also add a note. I don't have anything in particular I want to add for this test invoice, so I'll just cancel this. I'll scroll back up, and in the top right, we can see some other options. I'll show you a few more things we can do with invoices. So, for now, click this drop down and then click approve. You'll see here that the invoice is marked as awaiting payment. We'll get the banner notification that the invoice was approved. And you could click here to create another invoice right away, but let me show you another way you could do this. Let's go up to sales and this time go to invoices. This first one is an invoice that I didn't finish and it's in draft mode. To delete this, just open it, then click the three dot menu, then click delete and confirm. From this invoices page, we can create a new invoice with this button. But another thing that I do often is to start a new invoice by copying an existing one. Click on the invoice we just created. Then in the same three dot menu in the top right, click copy to draft invoice. Here you can see the contact. We could remove them if we wanted, but I'll just send this same contact another invoice and click copy. Here you can see all the details are copied over. I can change the due date and maybe remove the reference. When you're ready to send, come up here and click approve an email. By default, Zero will fill in some information populated from the basic email template. You can see the subject line and the message. And you can edit these how you'd like. For instance, if I select test, I can add a placeholder for contact first name instead. Then remove test. And this will automatically be populated. Scrolling down, you can see the rest of the message. You have options to attach the PDF to email or send yourself a copy. The preview is over on the right side. And when you're ready, you can send the email. Now, if we use this button to come back to invoices in the top left, we can see that this invoice, invoice 4, was actually sent. If you're sending a lot of invoices or want to customize the ones that you're sending, it's important to check out the invoice template. To find that, just click on one of the invoices you sent. And if you're new in Zero, you should see this setup invoice template banner here. Click add details. On the left, you can add a logo. So, I'll remove the one that I added earlier. And you can simply select a new file. You can change the logo using this slider to zoom in and out. And then down here, you can add your address. Once you fill out your address, scroll down and you can check here to enable credit and debit card payments. Or you can click here as well to enter your bank account number. When you're done, you can click save over on the bottom right. I haven't fully completed my Stripe setup on this demo account, so your button might just say save. I'll return to my invoices by exiting out in the top left, and then I'll click invoices to view the list. This first invoice was the one that we hadn't yet sent. So, I'll open this. And to send at any time, we can open this three dot menu and then click email. And if you didn't see it before in the basic template now that you've added your logo, you should see your logo in this preview here. And when you're ready, you can send this one, too. Zero will mark the email as sent. And when you return to the invoice list, now both have been sent. In addition to invoices, you'll also find quotes and products under the sales tab. Come down here and click quotes to create or manage estimates for potential customers. You can fill in the details just like an invoice. You can send it by email and then later you can convert it to an invoice with one click once the customer accepts. In the top right, click new quote. Many of these fields will look very similar to the invoice ones. You can add a contact. I'll add the same test user. You have an issue date and then you can add an expiry date. Similar to invoices, you have an autogenerated quote number. There's a field for reference and tax. And you can click this button to add a title and summary. Scroll down to the bottom and we can add items again just like an invoice. I'll select the one we created and I'll remove this extra row. If you have additional terms that you'd like to specify, add them here. And then at the top, click send. That will bring up the basic quote template. And from here, you can edit and send. If you're not quite ready to send, you can cancel. And then under this dropown, save and close. If you save and close without sending, your quote will show as a draft and will end up in the draft tab, similar to invoices, you can select this at any time, and then send it out. Once sent, that will move the quote to the send tab. If you need to accept this quote on the customer's behalf, select the quote again and choose accept, moving that quote through the accepted pipeline. And finally, for any quotes that have been accepted, you can turn those directly into invoices. Here, I'll mark it as invoiced so that this will show up in the invoice tab of the quotes. And then I'll click create. That will automatically open and start a new invoice. And I'll save and close this. What's nice here is that in our drafts tab of our invoices area, the reference will be given that quote number. So we know this is from a quote. So that's the main functionality of invoicing and quoting. And earlier we created a product when setting up our first invoice. To see where all of your items live, come up to sales and then click products and services. This is where you can view everything you sell. You can update prices or descriptions, and you can add new products without needing to start from an invoice. And this is a great place to keep your catalog organized so that your future quotes and invoices stay consistent and are easy and quick to build. To add a new item, come up to the top right and click new item. Then enter a code and a name for your new item. For the code, I'll enter test two and test item two for the name. I'll show you how this works in the next item we make. So, for now, I'll scroll down and enter my purchase details for this item. I'll say the cost is $5. And I'll add a purchase account. Here, I'll select cost of goods sold. Under sale, I can enter the sale price and then select the sales account. The default sales account is 4,000. You can change the tax rate if you'd like and change the descriptions for purchase and sell. And then click save. And here we'll see our test item added underneath the previous item we created from invoicing. Now let's add an item with the inventory tracking. I could create a new item using the same button, but let me show you how to duplicate an item that exists already. Come down to the item we just created and then click the three dot menu here. You can edit, archive, or delete this item, but we'll choose duplicate. From here, we'll see most of the details have been brought over. We can copy the old code, paste that here, and change it. And we can make an adjustment to the name as well. For this new item, I'll enable track inventory item. This is useful for items that we're buying and selling. And down low, once you enable it, you'll see the inventory asset account here. I'll select the test one that we added. If you skipped through the early setup section of this video, you should still have the default inventory asset account here that you could also select. If we scroll down, we'll see our other details that were copied over. You'll need to select the required cost of goods sold account. I'll select that, change this description and this one to match, and then I'll save again. Now that we have an item that's tied to an inventory account, I can show you how to make an adjustment should you ever need to. For example, if you were to count your stock of this item, and the quantity that you count is different from what is shown in zero, here's how you would update it. Click the three dot menu, and you'll notice that for this inventory item, there's an additional option called adjustment. Click that. Here we're showing zero because we just created this in the demo, but I'll select the adjustment type of increase quantity. Here you can select the date and hypothetically we can pretend that I have five of these items on hand and we can change the cost price for those items. This field will calculate the new quantity on hand based on what you're starting with and how you're adjusting. And then you can select the adjustment account here. And then finally down low you can enter a reference. I'll say inventory count correction. Then I'll click next. This screen will preview your adjustment details. And if it looks good, click post adjustment. Now that we've looked at items and adjustments, next up is purchases. This is where you track the money going out of your business. Here you'll manage bills, expenses, and suppliers all from one place so you always know what's due and when. To open up bills from the purchases menu, click bills on the right side. Click this green button to create a new bill. You have a few different options, but select new bill. From here, the interface looks similar to the ones for invoices and quotes. In the top left, I'll add the contact that we've been using. Here, you can mark the date and the due date. You can add a reference here if you'd like. And you can upload documents with this button here. On the far right, you can change your tax in this drop down. And when you're ready, you can add some items. I'll add the test item three that we just created. I'll adjust the quantity to 10 and the unit price to 550. And then on the right, you can remove any lines you don't need by clicking these X's. Like the other areas in Zero, you can also add a note down below. And here you could save, but you can also directly approve the bill in one step if you click this button here. Once it's approved, you'll see this banner. And you can also make a payment directly if you're ready. Otherwise, click back to go to bills to pay. You'll see that this bill is organized under the awaiting payment tab. And before we record a payment, it's important to understand how payments actually work in Zero. Zero doesn't send money to your supplier. You normally will pay the bill in real life through your bank or your credit card, and then that payment will show up later in your bank feed. When it does, you will match it during bank reconciliation. And I'll show you bank reconciliation in the demo account shortly. But if you want to record the payment right now or pay by check, you can do that from this screen. Just select the bill, click make payment, and choose one of these available options. I'll cancel for now. And now that we've looked at bills, let's look at purchase orders. Purchase orders are a step earlier in the process. You send a purchase order to a supplier to confirm what you want to buy and at what price before they ship you anything or send you a bill. To create a purchase order in Zero, so you can keep track of what you've ordered but not yet been build for. Click purchases, then purchase orders. This is your purchase orders screen. Here you'll see any orders that you've created along with their status, the delivery dates, and whether you've sent them to the supplier. Since this list is empty, create a new one by clicking new purchase order in the top right. Start by choosing your supplier in the contact field. Then check the date and delivery date so that they match when you are placing the order and when you expect a delivery. Zero creates an order number automatically, but you can change the order number or add a reference to it if you want. Next, add the items you're ordering in the lines down below. I'll add test item 3 again, and you can edit the description, the quantity, the unit price, discount percentage, and you can change the account. Make sure that the tax field looks okay. Remove any extra rows. And at the bottom, you can add a delivery address and instructions for your supplier. If you click this dropown, you can add a new address or a one-off address or search from contacts. If you add one, it will look like this to enable the field. Once you're happy with the details, scroll down and you can save it as a draft here on the left, or you can click approve to confirm the purchase order and get it ready to send to your supplier. Once your purchase order is approved, you'll see it listed here with the options to send, print, or mark it as build. When you have your delivery or you have your bill from your supplier, you can record that in zero by clicking mark as build. Check copy purchase order to a draft bill. And this creates a draft bill using the same details from the purchase order, which keeps everything consistent and saves you time. Then click okay. Once the draft bill opens, all you need to do is review the details and make sure everything matches what you actually received from your supplier, and you'll need to add a due date. In Zero, this bill is still just a draft, which means it isn't counted as something that you owe yet. To record it as an official bill and move it into your awaiting payment list, click approve. Approving the bill tells Zero that this is the correct bill and I now owe this amount. You're not paying it. You're simply confirming that the expense is real so that it shows up in your accounting. After approving it, the bill will appear under awaiting payment. You can see that alongside your other bill, if you click bills to pay up here later, you'll match the actual payment when it shows up in bank reconciliation. Let's take a look at bank reconciliation. Now, because we need some existing data, some transactions to look at, I'll switch over to the demo company by clicking the drop down and then demo company. There's a couple ways to get to your items for reconcile. From the home tab, you can click right on this button here, or from anywhere else. Click accounting and bank accounts. This demo checking account has 29 items at the moment, so you can click here to see them. In bank reconciliation, Zero automatically pulls in your bank transactions and you match the transactions from your real bank account with the records inside Zero. This helps keep your accounts accurate and up to date. There are three types of matches you will see here. Some transactions are matched automatically. Some are suggested based on names or rules and some need to be created manually. If I scroll down, you'll see that we're on the reconcile tab. Your bank statement lines are here on the left and your zero transactions are here on the right. I'll scroll down a bit further so we can see these two green ones. And these are examples of transactions where Zero has found perfect matches. The check amount and the invoice payment both match the transaction from your bank account, which you can see here. These matched transactions appear in green. And when these details line up, all you have to do is click okay to confirm the match. I'll click okay to confirm the check and okay to confirm the invoice. As we click okay to confirm, those transactions will disappear from our list of things to reconcile. And that's the easiest type. You'll see a lot of these once your customers pay invoices and record payments on your bills. If I scroll down some more, I can find some suggested transactions. In this one, Zero has recognized the payee and is suggesting a bankroll that has been set up on the demo account. Bank rules help automate small regular purchases, so you do not have to code them manually each time. Here you'll see the option to apply the rule and zero shows the contact name and sometimes the account that the rule uses. To review the rule, let's rightclick here and then click open link in new tab. I'll go up to see the tab we just opened. And you can also get to the rules any time under the accounting tab and then bank rules. A bank rule works by checking a simple condition. In this example, the condition is that the payee contains the word 11. When that's true, Zero fills in the contact and allocates the amount to the account you set. We can see that if we scroll down to the 648 automobile expense account at the very bottom, you can choose the bank accounts to apply this rule to, and you can name it here. You don't need to edit anything here. So, I'll close this tab and go back to the reconciliation screen. And then I'll click okay to apply this rule. In this other suggested transaction, there is no rule, but Zero can see the text here, and it's taking a guess at the contact here. And its best guess is that this is a bank service charge in account 604. If that looks okay, you can enter a description if you'd like. Check the tax, but I'll click okay to reconcile. For these next transactions, if I scroll down a little further, Zero does not have a match or a suggestion. So, we need to create the transaction manually. And we'll provide the who, what, and why. For Starbucks, I'll type Starbucks into the who field. And I'll create it as a new contact right here. Then I'll choose an account. And using the drop down, I'll scroll the accounts that are listed and I'll put this under travel. Then I'll enter the description. You can confirm the tax rate. And once everything is filled in, I'll click okay to reconcile this one. For the central city parking, I'll follow the same process. Add the contact. Choose an account. Add a description. and click okay when you're satisfied. Manual entries are common for small one-off expenses, and they become much faster once your contacts and accounts are familiar. As you add contacts and accounts, Zero will start to flag more and more transactions as matched or suggested. After you've reconciled your bank transactions, Zero can use that data to generate detailed reports that show you exactly how your business is performing. To go to your existing reports, scroll up, click on reporting, and then all reports. At the top, you'll see your favorites section. And you can collapse this with the arrow if you'd like. If you click to open the reporting menu once more, you'll see that the favorite reports in this menu line up with the reports in the collapsible section here. I'll click off. And if you remove this star, it will remove that report from the favorite reports drop-own menu. to add it back. Find that report. I know where balance sheet is, but you can search for a report at the top as well. And you can star that report to add it back. If you go back to the list, you can start any of the reports from this view as well. For the reports you're unfamiliar with, you can toggle show descriptions, and that will give you a better idea of what each report is used for. Let's open a common report like the balance sheet. We'll make adjustments and then save it as a custom report. At the top, we have some drop- down options to control the data that we're looking at. You can change the date with these date presets, or you can enter a custom date here. Next, you can change the comparison with this drop down here. By default, we're comparing two prior months, but you can change it to just one month, for example, and then click update, and you'll see how the report changes. And then if you click filter and choose a filter, apply it, and click update, not only will your data change, but the report will reflect that filter in the header. To clear a filter, click the X and update once more. Finally, the more options button allows you to change your accounting basis, to include accounts with zero balance or activity, or to show the accounting basis and account codes. I'll check both of these and update once more to see how those changes are reflected in the report. Here we see the accounts and acral basis listed. Moving over to the left hand side, you can see you're currently looking at the standard report, but you can choose between other common formats down below. I'll choose the quarterly comparison. Then along the bottom of the screen, you have even more options for customizing your report. Here you can toggle the compact view. To add notes or text blocks on the reports, click the insert content drop down. I'll show you the text block first. At the bottom of the report, you'll now have a text block insert where you can toggle between the heading types or you can choose a and you can add your text. Here are your other formatting options, and you can click done when ready. You can edit this block at any time by clicking edit. Or you can click the three dot menu to hide or delete it. If you click move up, it will move the block up past the previous report section, which in this case will move it to the top of the report. Under insert content, you can also insert notes. Click the check box to enable them. Then back over on the report, hover to the right of an amount and click add note. This will start a list of notes at the bottom that corresponded number to the note number we inserted above. So I'll call this note one. Note one text. And then I'll click done. And this is what a second note would look like if I add a new note here. You can delete the notes in their corresponding three dot menus. Before we save, you can edit the layout with this button on the bottom left. In this view, you can change the title of the report and you can drag and drop the order of all the content. So if you collapse the current assets and fixed assets for example, you can then drag this section right above and uncolapse them to view. You can also reorder the comparisons on the right if you'd like. And we could select this text block from earlier and use this button to move it down or back up. You can also delete that right from here. So there's a lot of control in this edit layout view. When you're done, you can click cancel or update layout here. I'll cancel and discard these changes. And then finally, back on this screen, you can either export this report. You have options for PDF, Excel, and Google Sheets. Or if you click the drop down under save as, you can save it as a draft, published, or custom report. Select custom report here and change the name if you'd like. Then you can make this override the standard report on the home tab if you want, but I'll leave this option unchecked. And then I'll click save. Now to find this report again, go to reporting, all reports, and from this screen, you can find it under this tab. You can start if you'd like and you have a three dot menu for other options. And that's everything you need to start using Zero with some confidence. If you haven't signed up yet, remember you can use the special link in the description to get 90% off for your first 6 months. Leave any questions you have in the comments. Thanks for watching and I'll see you in the next tutorial.